Procurement & shipping
40 × raised bed, 2m × 12m · Kigali agricultural fabricator, Rwanda · Delivered, Rutsiro
What it really costs
A machine quoted ex-works in Rwanda arrives via None — fabricated in Kigali and then travels overland to Rutsiro. The gap between the sticker price and the real one is where equipment programmes quietly run out of money.
| Machine, ex works | $6,000.00 |
| Ocean + air freight to the port of entry | - |
| Marine insurance ~0.5% of CIF | - |
| Import duty agricultural machinery, 0% | - |
| VAT 18% of CIF + duty | $1,080.00 |
| Clearance and port broker, handling, documents | - |
| Inland to the farm port → district | $180.00 |
| Installation and commissioning technician, spares kit | $240.00 |
| Landed at the station | $7,500.00 |
Made locally. No freight, no customs, 21 days instead of three months, and the skills to repair it stay in the district. Import only what genuinely cannot be made locally.
Where it is
- Quoted
Vendor quote received and landed cost calculated
- Ordered
Purchase order issued to the vendor
- Paid
Vendor paid, recorded against the machine in the ledger
- In transit
On the water, or in the air for small parts
- Customs
Clearing at the port, then overland
- Delivered
On site at the farm
- Installed
Assembled and plumbed in
- Commissioned
Running, with the first cherry through it
Duty is charged on CIF, cost plus insurance plus freight, and VAT is charged on CIF plus duty. That compounding is the line most quotes forget. Agricultural machinery often enters at 0% duty, and many countries exempt it from VAT, but this budget assumes VAT is payable until the revenue authority confirms otherwise. Budgeting for a refund you might not get is how you end up with a machine stuck at the port.
When the vendor is paid, the landed cost posts against this machine in the ledger, so the spend is auditable to the cent rather than asserted in an update email.